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Information Management Systems and Services
IMSS  /  Services  /  Email, Calendar & Messaging  /  Calendar Features  /  Shared Calendar or Resource

Shared Calendar or Resource

Shared calendars can be used for group calendaring as well as to manage conference room calendars.

Instructions

To request a new shared calendar or access to an existing calendar, submit a request via Caltech Help (request type: IMSS > Email & Calendar > Shared Mailboxes), specify that this is for a Shared Calendar only.

If you already have access and need to open a shared calendar or resource, follow these instructions:

Outlook Web Application (OWA)

  1. Navigate to Outlook Web by logging in at https://outlook.office365.com
  2. Go to the Calendar view
  3. On the left pane, tap the Add Calendar link below the month calendar

Outlook calendar view

4. A new pane will appear named Add Calendar

5. Tap Add from directory, on the left pane

Outlook shared calendar configuration

6. On the new Add from directory pane, type the name of the shared calendar

Outlook Shard Calendar

7. Once you find the desired calendar, select it and choose a group to add the calendar to

8. Click Add

Outlook shared calendar configuration

9. The shared calendar is now added and should be visible from the desktop client.